Exhibitor Information Guide
Please Join Us!
We invite you to be a part of our marketplace at the National Scleroderma Conference taking place from September 18-19 2020 at the Sheraton on the Falls Hotel in Niagara Falls, Ontario. We would be delighted to have you showcase your products or services during the conference. We believe that connecting medical professionals, patients, family and friends to your brand is important, as you provide products or services that can benefit those living with scleroderma in their day to day lives.
The National Scleroderma Conference will be a showcase for the best available research, initiatives, tools, guidelines, practices and support networks. This is a conference for more than patients and professionals - it will involve families, friends, sponsors, support teams and media.
The focus of the conference is to engage more people and raise awareness and understanding of scleroderma. The conference will educate everyone; from those who are brand new to the scleroderma community to long-serving experts – because there is always more to learn. This will empower conference attendees to advocate for their own care, rally support for the care of others and champion broader public and professional engagement with the scleroderma community.
Scleroderma is a chronic, often progressive autoimmune disease – like rheumatoid arthritis, lupus and multiple sclerosis – in which the body’s immune system attacks its own tissues. Scleroderma, which literally means “hard skin”, can cause thickening and tightening of skin, as well as serious damage to internal organs including the lungs, heart, kidneys, esophagus and gastrointestinal tract.
Currently there is no cure for scleroderma, and research is our only hope for the future. Your involvement in the conference will help us to continue our ght against this life changing and debilitating disease.
Joining the Marketplace
Registration is available at $250.00
Vendors are provided one 8' draped table with two chairs and a wastebasket
Vendors will be required to fill out a registration form to confirm attendance
Vendors to provide logos to promote on the National Conference website and social media channels
Benefits of Participating:
Exposure for your brand to a niche market
Advertise directly to medical professionals, patients, families and friends
Engage with individuals about the benets of your products or services
Showcase your product or services amongst other reputable vendors of specialty goods and services
Complimentary advertising on the National Conference Website and our social media channels
Exhibitor Rules and Regulations
The exhibit room at the Conference is visited by people with scleroderma, family members of people living with scleroderma, caregivers, and the world’s leading scleroderma healthcare professionals and researchers.
All Exhibit areas include one 8’ draped table, two chairs and a wastebasket and are available at $250.00 each.
Exhibit Space Allocation
Table space will be provided by Scleroderma Canada. Scleroderma Canada reserves the right to make changes to the marketplace floor plan as may be deemed necessary at its sole discretion.
Payment and Contract
Vendors can register for the Marketplace on our website at www.sclerodermaconference.ca. Scleroderma Canada also accepts payment by credit card or by cheque. Signed contracts can be mailed to: Scleroderma Canada, 203-41 King William Street, Hamilton, ON L8R 1A2.
Full refunds will be made for cancellations if Scleroderma Canada is notified at least 60 days prior to installation day.
Two complimentary Conference registrations are provided per company to allow access to all meals, breaks and sessions. The two company representatives using the complimentary registrations must register using the attached exhibitor registration form. Additional exhibitor registrations must be paid registrations and may be made through the regular conference registration process.
Exhibit Set Up and Dismantle
Date: September 18-19, 2020
Location: Sheraton on the Falls, 5875 Falls Ave Niagara Falls, Ontario
Set up: 7:00 - 08:30am Exhibit Hrs: 9:00 - 5:00pm Dismantle: 5:00 - 6:30pm
Shipping and Exhibit Services
Materials can be shipped directly to the hotel at the address above no sooner than two days prior.
Have all items clearly labeled with the following:
<Your Company Name>
Scleroderma National Conference,
September 218-19, 2020 Great Room A
Box 1 of _____
Exhibitors must adhere to all municipal and provincial laws, rules and regulations. All drapes, table coverings and other materials must comply with fire department regulations.
There will be no security provided during the Marketplace. We recommend that you lock up any valuable property when not at your exhibit area. Neither Scleroderma Canada nor the hotel will be responsible for any exhibit materials.
The Exhibitor shall fully be responsible to pay for any and all damages to property owned by the hotel, its owners or managers which result from any act or omission of the Exhibitor. The Exhibitor agrees to defend, indemnify and hold harmless Scleroderma Canada and Sheraton on the Falls and their respective employees and agents against any claims or expenses arising out of the use of the exhibition premises. The Exhibitor understands that neither Scleroderma Canada nor the hotel maintain insurance covering the Exhibitor’s property and it is the sole responsibility of the Exhibitor to obtain such insurance.
Exhibitors are welcome to host one door prize per company. The item to be drawn can be displayed at the company’s exhibit area. Exhibitors are responsible for shipping the item to the winner if necessary. Scleroderma Canada will not be held responsible for shipping of any door prize items.
Exhibitors are welcome to sell product to conference attendees; however, written pre-approval of sales and product is required at least 60 days prior to the conference. Scleroderma Canada reserves the right to deny any company or product from participation and sales at its events. To obtain approval, please contact Scleroderma Canada at email@example.com or at 1-866-279-0632. Scleroderma Canada reserves the right to revoke Exhibitor sales privileges at any time during the Conference.
Conference Bag Giveaways
Exhibitors are invited to provide product or product information for inclusion in the Conference attendee gift bags. Please contact Scleroderma Canada in advance at firstname.lastname@example.org or at 1-866-279-0632 of items to be included. Please have items shipped directly to the hotel by September 17, 2020 to the attention of Scleroderma Canada and clearly labeled as ‘giveaway’ items.
All exhibitors will be listed in the Conference program book. For additional program book advertising opportunities, please contact Scleroderma Canada at email@example.com or at 1-866-279-0632.